Privacy Policy

INDIVIDUAL ARTIST MANAGEMENT - PRIVACY POLICY

 

Individual Artist Management Ltd, a private company incorporated and registered in England & Wales whose registered office is 6 Windmill Street, W1T 2JB (“IAM”, “we”, “us” or “our”), provide agency and representation services within the comedy and entertainment industry (together, the “Services”).

At IAM, we are committed to respecting your privacy and protecting your personal data. This privacy policy (“Policy”) sets out:

  • what personal data we may collect about you,

  • how we use personal data relating to you,

  • the basis on which such personal data will be processed by us, and

  • your choices and rights regarding such personal data.

We will only collect and process information about you in accordance with this Policy and we will only use information collected about you in accordance with applicable data protection laws including the GDPR and UK GDPR. Where we decide the purpose or means for the processing of the personal data, we are the “data controller” for the purposes of the GDPR and UK GDPR.

You have the right to object to the processing of your personal data, including where your personal data is being processed for direct marketing purposes. Further information on this right, and your other data protection rights, is set out below.

  1. HOW WE COLLECT AND USE YOUR PERSONAL DATA

    1. The specific data we collect will depend on the specific Client and the services we are providing for them. The table below explains in detail what data we may collect from time to time and how we use it.

Your Data 

How We Use It

Information we may hold on Clients (information we may receive from you or a third party, in order to provide our agency services):

 

  • Name

  • Contact details (email address, phone number, postal address)

  • Date of birth

  • Place of birth

  • Nationality

  • Passport number

  • Passport date of issue

  • Passport date of expiry

  • Passport place of issue

  • Copy of passport

  • Career history

  • Emergency contact

  • Travel plans

  • Bookings and details related to these including date, time, payments

  • Recordings of your performances (pictures, video and/or audit)

  • Social Media accounts

Please see section 4 below on how this information might be shared.

Enquiry information and correspondence with you: (information we receive when you send us an enquiry, via the Website, email, social media or otherwise)

 

  • Name

  • Contact details (email, address, phone number)

  • Other personal data you send to us in correspondence

Please see section 4 below on how this information might be shared.

We process this information:

 

  • in pursuit of our legitimate interests in responding to your enquiry, corresponding with you and in order to conduct and improve our services; and/or

  • in accordance with the terms of business entered into with you (where we need this information to provide our services to you); and/or

  • as necessary to comply with our legal obligations.

We process this information to provide our service to Clients including to enable our Clients to be booked, organise tours and events, and promote our Clients and their appearances.

 

We process this information:

  • in accordance with the terms of business entered into with you (where we need this information to provide our services to you),

  • in pursuit of our legitimate interests in operating our business and providing a high standard of service, and/or

  • as necessary to comply with our legal obligations.

    1. In certain circumstances we require your personal data due to a legal requirement, or in order to perform our obligations in our terms of business entered into with you. Failure to provide this information may mean that we are unable to provide the Services to you or continue arrangements with the person/company you are engaged by.

    2. Certain of the categories of your data listed in the table above may constitute more sensitive personal data under data protection law. This is data relating to political opinions, religious or philosophical beliefs, genetic data, biometric data, data concerning health, data concerning sex life or sexual orientation. It certain circumstances, you may share this data with us (typically in email). Where it is necessary to process your sensitive personal data for the purposes listed above, in addition to the legal bases for processing we have set out above, we are required by applicable law to have identified additional conditions for the processing. This will usually be either because you have made the sensitive personal data manifestly public or based on your explicit consent.

    3. If you are a Client and have concerns regarding the provision of your personal data to us and/or our use of this personal data, please let us know and we can provide further information on whether we are able to provide the Services to you without it.

  1. Links On Our Website

Our Website may contain hyperlinks to third party websites. These third party websites operate fully independently from us, and we cannot accept any responsibility or liability for the privacy practices of such third parties nor the availability of these external sites or resources. The appearance of such links on our Website is not an endorsement. Should you use any of these websites, such use is at your own risk and we would recommend that you review their respective privacy policies.

  1. Your Rights In Relation To Your Personal Data

    1. You have certain rights over the way we process personal data relating to you, namely you have the right to:

    • a copy of personal data we are processing about you and/or to have inaccuracies corrected;

    • require us to restrict, stop processing, or to delete your personal data; 

    • a machine-readable copy of your personal data, which you can use with another service provider. Where it is technically feasible, you can ask us to send this information directly to another provider if you prefer; and

    • make a complaint to a data protection regulator. You may contact the UK regulator (the Information Commissioner) at: https://ico.org.uk/concerns/.

    1. To make a request in relation to any of the aforementioned rights, please send your request to info@individualam.com. We aim to comply without undue delay, and within one month at the latest, in response to any requests submitted by you to us.

  1. Disclosure Of Your Personal Data

    1. We will share your personal data with third parties only in the ways set out in this policy.

      1. Group, suppliers, subcontractors, service providers. We keep your personal data confidential, but may disclose it to any member of our corporate group, our personnel, suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this Policy. We use third party service providers for the following functions: email hosting and electronic document storage (with Google Workspace) and booking software (with Overture) We only permit our service providers to process your personal data for specified purposes and in accordance with our instructions. All our third-party service providers are required to take appropriate security measures to protect your personal data.

      2. Third party partners. As part of providing our Services, it may be necessary to provide certain of your personal data to the third parties with whom we are in correspondence on your behalf, such as potential brand partners, sponsors, publishers, production companies, venues and entities organising performances. We may also liaise with third parties to promote our Clients, for which it may be necessary to provide certain of your personal data to our press and social media contacts.

      3. Government authorities. In addition, we may disclose your personal data to the extent that we are required to do so by law (which may include to government bodies and law enforcement agencies), in connection with arranging the Client’s bookings, any legal proceedings or prospective legal proceedings, and to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention).

      4. Potential acquirers or investors. If we are involved in a merger, acquisition, or sale of all or a portion of our business or assets, the personal data we hold may be included as part of that sale, in which case you will be notified via email, your account (where available) and/or a prominent notice on the Website of any changes in ownership or use of your personal data, as well as any choices you may have.

      5. Enforcement. We may also disclose your personal information to third parties in order to enforce or apply the terms of agreements, to investigate potential breaches, or to protect the rights, property or safety of us, our personnel or customers, or others.

  2. Data Retention

    1. We will only hold data about you for as long as necessary, bearing in mind the purpose for which that data was collected, or as otherwise described in this Policy.

    2. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

  3. SECURITY

    1. We will take commercially reasonable, appropriate technical and organisational measures to ensure a level of security appropriate to the risk to your data that could be encountered via our processing in connection with the provision of our Services, taking into account the likelihood and severity those risks might pose to your rights and freedoms.

    2. In particular, we will take precautions to protect against the accidental or unlawful destruction, loss or alteration, and unauthorised disclosure of or access to the personal data transmitted, stored or otherwise processed by us.

  4. International Data Transfers

    1. We are a UK company and our servers are located in the EEA and your personal data will be stored in these servers.

    2. Where we use data processors which are outside the EEA or otherwise share data with parties outside of the EEA, there are agreements in place to ensure that personal data is processed using appropriate safeguards that meet the requirements of data protection laws. Such appropriate safeguards may include standard data protection clauses adopted by a data protection regulator and/or approved by the European Commission, such as standard contractual clauses.

    3. If you would like to find out more about these safeguards or if you have any other queries or comments in relation to this Policy, please let us know by emailing us at info@individualam.com